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Job order - J0314-0078 - Permanent Full-Time
Title Project Secretary - Clerk Typist IV
Category Administrative/Support/Clerical
City Edmonton, Alberta, Canada

Job Description Project Secretary - Clerk Typist IV

Position Overview:
The Medical Services department requires an enthusiastic, self motivated individual to provide administrative support to the Management Team and the Medical Services Department. The successful candidate will enjoy working in a fast paced medical environment.

Provide day-to-day managerial, team and project support.
Serve as a point of contact and arrange for orientation training and follow-up for Independent Medical Examiners (IMEs).
Coordinate meetings for the management team including understanding the requirements for various types of meetings (i.e. video conference, A/V equipment required, etc). This may occasionally include taking minutes.
Prepare background information for meetings, discussions and correspondence support.
Prepare presentation materials for the Management Team and other senior staff.
Collect data to evaluate outcomes and contract compliance on small projects.
Assists in the development of communication material, reports, graphs, process maps and charts for management.
Coordinate travel and complete related expense claims.
Serve as a point of contact for contracted specialists.
Review and prioritize incoming correspondence.
Maintain and update appointment schedules.
Create and maintain a bring forward (BF) system.
Maintains filing systems.
Other duties as required.

High school diploma with secretarial training.
Several years experience in an office providing administrative support.
Experience in a medical environment and medical terminology are considered assets.
Proficient in the use of software packages including Microsoft Word and Excel.
Effective time management, planning skills and verbal and communication skills.
Ability to work in a team with other administrative staff.
Positive attitude with a strong customer service focus is essential.
Equivalent education and experience may also be considered.

Salary Range 6

Start Rate: $43,632 to Job Rate: $48,480 per annum

Please submit resumes quoting competition #J0314-0078.

External candidates will also be considered.


Reference 1729

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