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Job ID:


Administrative Assistant

Faculty of Medicine - Research

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Job Type: Contract

Open Positions: 0

Posting Date: March 06, 2014

Closing Date: March 16, 2014

Union affiliation: NR

Job Reports To: Director, uOttawa Brain and Mind Research Institute (uOBMRI)

Salary (Grade: NC3)

Hiring salary range

Position Purpose

Provides administrative, clerical and secretarial support to the uOBMRIs administration. Supports various teams in the successful execution of projects, events, initiatives and activities by ensuring that the necessary information, materials, logistical details and records are provided.

Essential Qualifications

Knowledge of administration and events planning normally acquired through a postsecondary education program or equivalent experience
Knowledge within an academic or medical environment preferred
Experience in an administrative role (Minimum of 2 years)
Experience in customer service with the ability to resolve questions and concerns in a fast-paced work environment
Experience in minute taking and ensuring actions from meetings are followed up
Excellent knowledge of Microsoft Office
Ability to work as a team member and ability to multi task
Highly developed organizational and interpersonal skills, with demonstrated ability to manage detailed work
High degree of initiative, assertiveness, courtesy, discretion and diplomacy
Excellent verbal and written communication skills in English and French is preferred

Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.


Contract of approximately 12 months, with possibility of renewal. Eligibility to benefits will be determined upon hiring.

This position is excluded from all union accreditation units. All applications will be considered equally.

Schedule with an average of 35hrs/week.

CODL certificates can be considered an asset. Dont forget to add them to your resume.

We thank all candidates for applying. We will only contact candidates selected for further consideration.

If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require. Any information you send us will be handled respectfully and in complete confidence.
Remember to upload a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).

Thank you for your interest in a position with University of Ottawa. This posting has now closed. To view our current available career opportunities, please visit our Career Opportunities page.